title: Email Setup description: Configure Google Workspace email accounts for Sovoli-powered school.

📧 Email Setup

This guide walks you through setting up email for your school using Google Workspace for Education.

🛠️ Step 1: Sign Up and Create the Organization

đź”— Sign Up

  • Register school for Google Workspace for Education.
  • Use admin@domain.com to create the organization.

admin@domain.com - reserved for Sovoli platform access and emergency recovery.

Should not be used for school communications.

🛠️ Step 2: Verify Domain Ownership and setup DNS

To activate your Workspace:

  1. Follow the instructions to verify your domain ownership.
  2. Add the given TXT record to the DNS provider (e.g. Vercel).
  3. Add the given MX record.
  4. Add the given SPF TXT record. eg v=spf1 include:_spf.google.com ~all
  5. Add the given DKIM TXT record. https://admin.google.com/ac/appsettings/740348119625
  6. Add the given DMARC TXT record. eg v=DMARC1; p=none; rua=mailto:postmaster@ma.edu.gy, mailto:dmarc@ma.edu.gy; pct=100; adkim=s; aspf=s
  7. Add the ARC Auth.

Setup Postmaster

See more: Google Workspace Admin Help

đź‘Ą Step 3: Staff Email Accounts

Each staff member should receive a personalized email account.

Naming convention:

firstname@domain.com           → e.g. shawn@ma.edu.gy
firstname.lastinitial@domain.com → e.g. shawn.m@ma.edu.gy (fallback)

Collect each user's personal backup email for account recovery.

Step 5.1: Setup School Admin Roles

  • Add the school admins to the following roles:
    • Group Admin - to manage the public-facing email group
    • User Management Admin - to manage user accounts

🛠️ Step 4: Create a Public-Facing Email Group

📬 info@schooldomain.com

Type: Google Group

Purpose: Receives inquiries from parents, students, and the public.

Managed by: The school admins.

Allow external senders.

Enable “Send As” permissions if replying from group.

🛠️ Step 5: Add other metadata

  • Add Logo
Sovoli: Guyana’s #1 Private School Directory